How to Insert, Delete and Manage Hyperlinks in Microsoft Word

Adding hyperlinks to your Word document is an easy way to give your readers quick access to information on the web or in another part of a document without having to include that content directly on the page. Let’s see how to insert, manage and delete different types of hyperlinks in your Word documents.

Insert a hyperlink to an external web page

You can link a word or phrase from your Word document to an external web page, and they work much like links you would find on the web. First, load the web page you want to link to in your web browser. You’ll want to copy the URL in a moment.

In your Word document, highlight the text you want to link. You can also use this same technique to add a link to an image.

Selected text in Word

Right-click on the selected text, point to the “Link” option, then click the “Insert Link” command.

Insert a link in the context menu

In the Insert Hyperlink window, select “Existing File or Web Page” on the left.

Existing file or web page in Insert Link box

Type (or copy and paste) the URL of the web page into the “Address” field.

URL in Address field

And then click “OK” to save your hyperlink.

OK button

And just like that, you turned that text into a link.

Linked text in Word

Insert a hyperlink to another location in the same document

If you’re working with a long Word document, you can make it easier for readers by linking to other parts of the document when you mention them. For example, you can tell a reader that they “will find more information on the subject in part 2”. Instead of letting them find part 2 on their own, why not turn it into a hyperlink. It’s the same sort of thing Word does when you automatically generate a Table of Contents.

RELATED: How to Create and Update a Table of Contents in Microsoft Word

To create a hyperlink to a different location in the same document, you must first set up a bookmark that you will link to.

Place your cursor where you want to insert the bookmark.

Cursor placed to add bookmark

Switch to the “Insert” tab on Word’s ribbon.

Insert a tab

On the Insert tab, click the “Bookmark” button.

Bookmark in the Insert tab

In the Bookmark window, type the name you want for your bookmark. The name must start with a letter, but can include letters and numbers (but no spaces).

Name for a bookmark

Click “Add” to insert your bookmark.

Add a button

Now that you’ve set up a bookmark, you can add a link to it. Select the text you want to turn into a link.

Selected text in Word

Right-click on the selected text, point to the “Link” option, then click the “Insert Link” command.

Insert a link in the context menu

In the Insert Hyperlink window, click the “Place in this document” option on the left.

Place in this document in the Insert link box

On the right you will see a list of bookmarks in the document. Select the one you want.

Bookmark selected

And then click the “OK” button.

OK button

Now every time you click that link, Word jumps to the bookmark.

Insert a hyperlink to an email address

If you include contact information in your document, you can also link to an email address.

RELATED: How to send a Word document as the body of an email message

Select and then right-click the text you want to turn into a link.

Selected text in Word

Point to the “Link” option, then click the “Insert Link” button.

Insert a link in the context menu

Select the “Email Address” option on the left of the Insert Hyperlink window.

Email address in the Insert link box

Type the email address you want to link to. Word automatically adds the text “mailto:” at the beginning of the address. This helps the link open in the reader’s default email client.

Email address entered in the Insert link box

Click “OK” to insert your link.

OK button

And now, each time you click on the link, a blank message should open in the default email client, already addressed to the linked recipient.

Insert a hyperlink that creates a new document

You can also insert a link that creates a new, blank Word document when clicked. This can be useful when building a document set.

RELATED: How to Use Microsoft Word’s Compare Feature

Select the text you want to turn into a link, then right-click it.

Selected text in Word

Point to the “Link” option, then select the “Insert Link” command.

Insert a link in the context menu

Select “Create a new document” on the left.

Create a new document in the Insert Link area

Type the name you want to use for the new document.

New document name

Indicate whether you want to edit the new document later or immediately. If you select the option to edit the new document now, Word creates and opens the new document which will open immediately.

When to Change Options

Click “OK” when finished.

OK button

Edit a hyperlink

Occasionally you have needed to change a existing hyperlink in your document. To do this, right-click the hyperlink, then choose “Edit Hyperlink” from the context menu.

Change hyperlink in menu

Edit or type a new hyperlink in the “Address” box.

URL in Address box

And then click the “OK” button.

OK button

Delete a hyperlink

Removing a hyperlink from your document is also easy. Simply right-click on the linked text and choose “Remove Hyperlink” from the context menu.

Remove hyperlink in menu

And There you go ! The hyperlink has disappeared.

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